Category: Minutes

Minutes Board Meeting – May 16, 2003 Place: Gale Oliphant’s home Present: Gale Oliphant, Chris Bueker, David White, Ed Edmondson Laurel Horton, Jimmy Smith Absent: Brenda, Emily, Roger, Nancy, Leon Meeting opened with board approving minutes from last meeting. We had a discussion about whether or not we had a quorum in order to complete business because we did not have 2/3 of the board present. Ed told us Nancy had given him a written proxy to vote for her. Gale informed board that Emily had given her verbal proxy to vote for her. Laurel read Article 3, Section 12 … Read MoreMay 2003

Minutes Board Meeting – July 11, 2003 Place: Chris’ House in Saluda, NC Attendance: Ed, Chris, Nancy, Brenda, John, David, Leon, Roger, Jimmy, Laurel. Absent: Emily, Gail Ed opens , talked first about Monster Mash at RFL-limit to 200? Chris believes 200 is maximum number. General discussion about how to limit dance to 200 people. Decided on ticket sales – ticket only to dance. Some discussion about staying over Sunday morning to waltz. Camping $5.00 extra.Ticket price – $15.00 for both dances. Of the $15 , $3 will go to RFL. Monster Mash committee will work out other details Roof … Read MoreJuly 2003

Minutes Board Meeting – August 15, 2003 Place – Laurel’s House Attendance: John, Chris, Nancy, Leon, Roger, Jimmy, David, Brenda, Emily, Laurel Ed – Finance – Total 36,700, general RFL 7,739 approximately 24,000 received for MoonDance. Roger – Discussion about 3 new board members. Vote passed to accept Janet Swell, Kathleen Roper, and Carol Ball as new Board members. New board will be announced at MoonDance. Laurel – we don’t have to keep the same Board officers can but don’t have too Next meeting Sept 19 at John’s house. General discussion about publicity. Do we need the newsletter? Keep for … Read MoreAugust 2003

Minutes Board Meeting – January 10, 2004 Present: John, Roger, Janet, Ed, David, Nancy, Jimmy, Kathleen Absent: Leon, Brenda, Carol, Emily Host: Roger Burns Ed welcomed and thanked board members. Insurance: We were able to find insurance at a better price. Liability and sound equipment will be covered for $953/year. There was discussion and it was agreed that we would go with this company. It is a $100,000 policy with a $500 deductible on sound equipment. The coverage is for Harvest Moon dances and not for Leon Chapman’s personal coverage at River Falls. Leon Issues: Grass cutting prices and other … Read MoreJanuary 2004

Minutes Board Meeting – March 28, 2004 Present: Ed Edmondson, Roger Burns, Nancy McLean, Kathleen Roper, Janet Swell, Jimmy Smith and John Bryson Absent: David White , Leon Chapman, Brenda Swearingen, Emily Dunford and Carol Ball Finance Committee Nancy McLean reported the following balance: Checking Account: $17,196 $12, 023 for the roofing fund $ 5, 173 for Harvest Moon   Non-profit Status: Not completely approved but accountant said we can file non-profit tax return. Paid $75 for 1099 and $50 for a correction. A bill for $794 + $600 for previous work has been paid so far to set up … Read MoreMarch 2004

Minutes Board Meeting – May 28, 2004 Present: Ed Edmondson, Roger Burns, Nancy McLean, Kathleen Roper, Janet Swell, Jimmy Smith, David White , Leon Chapman, Brenda Swearingen, Emily Dunford and Carol Ball Absent: Leon Chapman and John Bryson Finance Committee – Nancy Woods Nancy Woods reported 16,842.48 in HMFS account $12, 913 for the roofing fund $ 3,929.48 for Harvest Moon Expenses since the last meeting include: $800 for tax services and taxes $135 for storage $120 for Source link $1000 for rent (5 dances) $570 for newsletters and mailing Note: we were short the last two dances and Harvest … Read MoreMay 2004

Minutes Board Meeting – July 16, 2004 Present: Roger Burns, Nancy McLean Woods, Janet Swell, Jimmy Smith, David White, Brenda Swearingen, John Bryson Absent: Leon Chapman, Ed Edmondson, Emily Dunford, Carol Ball and Kathleen Roper Nominating Committee (Roger, David and Emily) Need new slate of officers and new board members to replace the two members rotating off (Emily and Roger). The committee will contact potential candidates for the board to see if they are interested in serving. Will discuss the selection of new officers at the next board meeting (in September) with the hope of election before the end of … Read MoreJuly 2004

Minutes Board Meeting – September 25, 2004 Present: John, Roger, Janet, Ed, David, Nancy, Jimmy, Kathleen, Leon Absent: Brenda, Carol, Emily Host: River Falls Minutes from the last meeting were approved. Officers: There was discussion about officers for next year. The possible officer slate for next near includes:   Ed Edmondson, President Open: Vice President Nancy Woods, Treasurer Janet Swell, Secretary   The Retiring Board Members:   Roger Burns Emily Dunford Carol Ball Brenda Swearington Nominating Committee (David, Leon and Kathleen who will replace Roger): Will develop a possible slate to replace those leaving the board. Several were suggested including: … Read MoreSeptember 2004

Minutes Board Meeting – November 6, 2004 Present: John, Roger, Janet, Ed, David, Nancy, Jimmy, Kathleen, Leon Absent: Brenda, Carol, Emily Host: River Falls Minutes from the last meeting were approved. Officers: There was discussion about officers for next year. David was nominated for Vice President since Brenda has resigned the board. Ed made the motion and Leon seconded it. The other officers were approved at the last board meeting. The officer slate for next year includes: · Ed Edmondson, President · David White: Vice President · Nancy Woods, Treasurer · Janet Swell, Secretary The Retiring Board Members: · Roger … Read MoreNovemeber 2004

Minutes Board Meeting – January 16, 2005 Present: Jimmy. Janet, Nancy, Ed, Dwayne, John, David, Kathleen, Tammy, Leon, Anne, Scott McCall (guest) All present. Host: Ed Edmondson Minutes from the last meeting were approved. New board members Tammy Miller, Dwayne Plaisted, Anne Merkel were welcomed. RFL Opening and Closing: Current and new board members were asked to sign up for opening and closing duties…the list was circulated. Finance Committee: Checking Account as of 1/14/05: Roof Fund: $16,997.32 Harvest Moon: 10,083.40 TOTAL: $27,080.72 Upcoming Expenses: Moondance deposit: $2000 Accountant fees: $800-$900 Flyer mailing: $350 Nancy and Ed will get together to … Read MoreJanuary 2005