Unlock all doors (get flashlight Now, for after you lock up)
Turn on water and electricity – Switch box located above the publicity table inside RFL.
Check for broken water pipes, repair as needed
Light water heater pilots
Start heaters (fans in the summer)
Sweep the floor
Fill water jugs (Connect hose to water filter. If you do not use filter, drinking water will look dirty)
Pick up any trash missed after last dance
Set up tables for potluck
Set out plates, utensils, napkins, etc
Water in coffee pot – Winter
Make sure bathrooms are clean
Check bathrooms for toilet paper and paper towels
Pick up trash outside
Count and record money in tin
Assign a cashier(s) for the evening. Cashier should be at the door from 7 PM until the dance break.
Make sure any loose plastic is stapled up
After potluck, move and clean tables, deal with food
Note discrepancies or unusual events.
Announcements during the Break
Welcome to River Falls Lodge
Welcome to beginners
Introduction and names of band members, callers and sound people
Thank people who helped open up
Remind people to pay
Adults – $8-10
Teenagers (14-17) – $5
Non-dancers (14 and older) – Half price donation
Children – Free
Remind parents to keep track of their kids
Remind everyone about inappropriate dance behavior
Announce the next few dances
Mention HMFS items that are available for sale:
MoonDance Shirts – $5
RFL Shirts – $15
RFL sketch by Bill West -$150
Ask for volunteers to help close down after the dance – Call for show of hands
Closing Duties after the Dance
Count money, pay band
Ensure HMFS treasurer receives money and payment form for the evening’s dance
Winter – Check that the plumbing drains are open
Pick up trash and haul away
Make sure there is enough current flyers on the table
Winter – Drain, rinse coffee pot
Clean bathrooms
Drain water jugs, rinse, store top up, w/lids inverted (to prevent molding)
Make sure sound equipment room is locked
Lock Hall doors (except back door)
Winter – turn off gas valve on top of tank. Check gas level. If less than 15%, order propane.
In non-freezing weather, turn off all breakers at the switch box EXCEPT “Main” (upper center), and “Pump” (lower right) in the electric panel above the publicity table. In freezing weather, follow the “water system start-up (winter) sheet”.
