The major responsibilities of the HMFS Board are to serve as stewards for the organization in the fulfillment of its mission and to monitor its financial health. Individual board members are expected to attend board meetings or to send a written proxy when they are absent. Board meetings are governed by Robert’s Rules of Order (Article III, Section 13 – HMFS Bylaws)
Each board member serves on one or more committees. These committees may have meetings at other times and places, and can be found under the Committees tab. All board members are encouraged to serve on the MoonDance committee, which holds separate meetings. Board members do pay regular admission and lodging fees for this dance weekend, but will be assured a cabin space if they register for MoonDance in a timely fashion.
For every dance at River Falls Lodge, one board member signs up to be the Host, which means taking responsibility for opening and closing the Lodge, coordinating the work of volunteers, collecting and distributing money, making announcements, etc. New board members will learn these responsibilities first by signing up to assist an experienced board member Host. If a board member cannot attend a dance that he is scheduled to Host, it is that person’s responsibility to trade dates with another board member in a timely fashion.
A lot of information is circulated among board members by board-only email and chat functions; however, important matters requiring discussion, vote, or consensus generally are dealt with at meetings.
As you can see, serving on the board is a big responsibility! But it’s so rewarding to know that we are making it possible for people to enjoy dancing in a safe and friendly atmosphere.
Consider joining the board! The application form is here.
Youth Representative
Qualifications:
High School Representative: A board member who is attending or has attended a local high-school in the past year.
College Representative: A board member who is attending or has attended a local college or post-high school educational facility in the past year.
Duties:
Youth representatives are not required to host dances. However, we encourage them to assist in hosting.
Youth representatives should attend board meetings when possible, and will vote as a normal board member.
Youth representatives will join a committee of interest to them, and contribute to that committee.
Youth representatives will represent their opinions and make suggestions relevant to that committee responsibility.
Youth representatives shall encourage young dancers to contribute to the dance community.
Terms:
Youth Representatives will have a one-year term of service, with a maximum of three years of service.