Minutes
1st Board Meeting – September 20, 2002
Held at Roger Burns house
Ed Edmondson presiding
Present: Brenda S., Gail O., Roger B., Emily D., David Weston, David
White, Jimmy S, Laurel H, Ed E., Anna Lynn E., Chris B.
Absent: Leon C.
No previous minutes to read, Ed opened with thanks to all
Laurel talked about what is a non-profit organization
We also talked about member and non-member groups – deciding on a non-member type being best for our needs.
An official election was held for officers
Ed Edmondson – President
Brenda Swearingen – Vice President
Anna Lynn Treasurer
Roger Burns – Secretary
Carried 100%
Ed spoke about the various committees that had been formed Everyone accepted their duties.
Laurel talked about the 3 years rotation of board members
Ed brought up board meetings: when, where, etc.
It was decided to have a monthly meeting on Friday night before the 1st Saturday dance whenever possible. Meetings rotate at board members houses. Next meeting at Ed’s house on the 25th October. Skip November . December 6th at David White’s house.
Next discussion was policy on grievance: If someone has a problem/comment it is to be taken to a board member in writing. It will then be presented before the board at the next meeting. The board must speak with one mind.
There was some discussion about MoonDance bands – ideas, nothing firm yet.
Ed next talked about hosting dances. How to open and close – walk through for those who never have done so.
Discussion about keeping $8.00 door for now to cover work in progress.
Anna Lynn asks for a finance meeting soon.
Chris will take care of Monster Mash again this year as he has already booked bands.
The meeting ended with a general discussion about Leon; His relationship the HMS/RFL. Leon cutting grass at the lodge and other maintenance items.
Thanks again from Ed.
Roger Burns – Secretary